Microsoft Outlook Keyboard Shortcuts Cheat Sheet

Cheat sheet for 210 keyboard shortcuts in Microsoft Outlook.

Frequently Used

Action	Shortcut
Close	Esc
Go to Home tab	Alt + H
New message	Cmd + Shift + M
Send	Alt + S
Insert file	Alt + N
New task	Cmd + Shift + K
Delete	Delete
Search	Cmd + E
Reply	Cmd + R
Forward	Cmd + F
Reply All	Cmd + Shift + R
Copy	Cmd + C
Send/Receive	Alt + S
Go to Calendar	Cmd + 2
Create Appointment	Cmd + Shift + A
Move to folder	Alt + H + M, V
Save attachment as	Alt + J + A

Basic Navigation

Action	Shortcut
Switch to Mail view	Cmd + 1
Switch to Calendar view	Cmd + 2
Switch to People view	Cmd + 3
Switch to Task view	Cmd + 4
Switch to Notes	Cmd + 5
Switch to Folder list in Folder Pane	Cmd + 6
Switch to Shortcuts	Cmd + 7
Switch to next open message	Cmd + .
Switch to previous open message	Cmd + ,
Move between Folder Pane/Outlook/Reading Pane/To-Do Bar	Cmd + Shift + Tab
Move message header row in Folder Pane	Cmd + Tab
Move within Folder Pane	Arrow keys
Go to other folder	Cmd + Y
Go to Search box	Cmd + E
In Reading Pane, go to previous message	Alt + Up
In Reading Pane, page down through text	Space
In Reading Pane, page up through text	Shift + Space
Collapse or expand a group in the message list	Left/Right
Go back to previous view in Outlook main window	Alt + B/Left
Go forward to next view in Outlook main window	Alt + Right
Select info bar and show command menu if available	Cmd + Shift + W

Search

Action	Shortcut
Find a message or other item	Cmd + E
Clear search results	Esc
Expand search to include all items in your module	Cmd + Alt + A
Use Advanced Find	Cmd + Shift + F
Create search folder	Cmd + Shift + P
Search for text in open item	F4
Find and replace text/symbols in Reading Pane	Cmd + H
Expand search to include items in current folder	Cmd + Alt + K
Expand search to include subfolders	Cmd + Alt + Y

Flags

Action	Shortcut
Open Follow Up flag dialog	Cmd + Shift + G

Color Categories

Action	Shortcut
Remove selected category from list in Color Categories box	Alt + D

Create Item or File

Action	Shortcut
Create appointment	Cmd + Shift + A
Create contact	Cmd + Shift + C
Create contact group	Cmd + Shift + L
Create fax	Cmd + Shift + X
Create folder	Cmd + Shift + E
Create meeting request	Cmd + Shift + Q
Create message	Cmd + Shift + M
Create note	Cmd + Shift + N
Create Office document	Cmd + Shift + H
Post to selected folder	Cmd + Shift + S
Post reply in selected folder	Cmd + T
Create search folder	Cmd + Shift + P
Create task	Cmd + Shift + K

Commands in Most Views

Action	Shortcut
Save (except Task view)	Cmd + S
Save and close (except Mail view)	Alt + S
Save As (only in Mail view)	F12
Undo	Cmd + Z
Delete item	Cmd + D
Print	Cmd + P
Copy item	Cmd + Shift + Y
Move item	Cmd + Shift + V
Check names	Cmd + K
Check spelling	F7
Flag for follow-up	Cmd + Shift + G
Forward	Cmd + F
Send or Post or Invite All	Alt + S
End field edit, all views except Mail/Icons	F2
Align text left	Cmd + L
Center text	Cmd + E
Align text right	Cmd + R

Mail

Action	Shortcut
Switch to Inbox	Cmd + Shift + I
Switch to Outbox	Cmd + Shift + O
Check names	Cmd + K
Send	Alt + S
Reply to message	Cmd + R
Reply All to message	Cmd + Shift + R
Reply with meeting request	Cmd + Alt + R
Forward message	Cmd + F
Mark as Not Junk	Cmd + Alt + J
Show blocked external content	Cmd + Shift + I
Post to folder	Cmd + Shift + S
Apply Normal style	Cmd + Shift + N
Check for new messages	Cmd + M
Go to previous message	Up
Go to next message	Down
Create mail (in Mail view)	Cmd + N
Create mail (from any Outlook view)	Cmd + Shift + M
Open received message	Cmd + O
Delete and ignore conversation	Cmd + Shift + D
Open address book	Cmd + Shift + B
Add quick flag to unopened message	Insert
Show Follow Up dialog	Cmd + Shift + G
Mark as read	Cmd + Q
Mark as unread	Cmd + U
Open MailTips in selected message	Cmd + Shift + W
Find or replace	F4
Find next	Shift + F4
Send	Cmd + Enter
Print	Cmd + P
Forward	Cmd + F
Forward as attachment	Cmd + Alt + F
Show properties for selected item	Alt + Enter
Mark for download	Cmd + Alt + M
Check download status	Cmd + Alt + U
Show Send/Receive progress	Cmd + B

Calendar

Action	Shortcut
Create appointment	Cmd + N
Create appointment (any Outlook view)	Cmd + Shift + A
Create meeting request	Cmd + Shift + Q
Show 1-10 days in calendar	Alt + 1-0
Go to appointment	Cmd + G
Switch to Month view	Alt + =
Go to next day	Cmd + Right
Go to next week	Alt + Down
Go to next month	Alt + Page Down
Go to previous day	Cmd + Left
Go to previous week	Alt + Up
Go to previous month	Alt + Page Up
Go to start of week	Alt + Home
Go to end of week	Alt + End
Switch to Full Week view	Alt + -
Switch to Work Week view	Cmd + Alt + 2
Go to previous appointment	Cmd + ,
Go to next appointment	Cmd + .
Set recurrence for open appointment or meeting	Cmd + G

People

Action	Shortcut
Make new call	Cmd + Shift + D
Find a contact or other item	F3
Type name in Search Address Book box	F11
In Table or List view, go to first contact starting with letter	Shift + (letter)
Select all contacts	Cmd + A
Create message with selected contact as subject	Cmd + F
Create contact (in People)	Cmd + N
Create contact (any Outlook view)	Cmd + Shift + C
Open contact form for selected contact	Cmd + O
Create contact group	Cmd + Shift + L
Print	Cmd + P
Update member list for contact group	F5
Go to other folder	Cmd + Y
Open address book	Cmd + Shift + B
Use Advanced Find	Cmd + Shift + F
In open contact, open next listed contact	Cmd + Shift + .
Find contact	F11
End contact	Esc
Send fax to selected contact	Cmd + Shift + X
Open Check Address dialog	Alt + D
In contact form, show E-mail 1-3	Alt + Shift + 1-3

Tasks

Action	Shortcut
Accept task request	Cmd + C
Decline task request	Cmd + D
Find task or other item	Cmd + E
Open Go to Folder dialog	Cmd + Y
Create task in Tasks view	Cmd + N
Create task (any Outlook view)	Cmd + Shift + K
Open selected item	Cmd + O
Print selected item	Cmd + P
Select all items	Cmd + A
Delete selected item	Cmd + D
Forward task as attachment	Cmd + F
Create task request	Cmd + Shift + Alt + U
Switch between Folder/Task/To-Do	Tab
Undo last action	Cmd + Z
Flag item or mark as complete	Insert

Text Formatting

Action	Shortcut
Show Format menu	Alt + O
Show Font dialog	Cmd + Shift + P
Toggle case (selected text)	Shift + F3
Format letters as Small Caps	Cmd + Shift + K
Bold	Cmd + B
Add bullets	Cmd + Shift + L
Italic	Cmd + I
Increase indent	Cmd + T
Decrease indent	Cmd + Shift + T
Align left	Cmd + L
Center	Cmd + E
Underline	Cmd + U
Increase font size	Cmd + ]
Decrease font size	Cmd + [
Cut	Cmd + X
Copy	Cmd + C
Paste	Cmd + V
Clear formatting	Cmd + Z
Delete next word	Cmd + Shift + H
Justify text	Cmd + Shift + J
Apply styles	Cmd + Shift + S
Create hanging indent	Cmd + T
Insert hyperlink	Cmd + K
Align paragraph left	Cmd + L
Align paragraph right	Cmd + R
Reduce hanging indent	Cmd + Shift + T
Delete paragraph formatting	Cmd + Q

Web Information

Action	Shortcut
Insert or edit hyperlink in item body	Cmd + K

Printing

Action	Shortcut
Open Print tab in Backstage view	Alt + F, P
Print item from open window	Alt + F, P, F
Open Page Setup dialog from Print view	Alt + S
Select printer from Print view	Alt + F, P, I
Open Print Options dialog	Alt + P, O

Send/Receive

Action	Shortcut
Start Send/Receive for all defined groups	F9
Start Send/Receive for current folder	Shift + F9
Start Send/Receive	Cmd + M
Define Send/Receive groups	Cmd + Alt + S

Visual Basic Editor

Action	Shortcut
Open Visual Basic Editor	Alt + F11

Macros

Action	Shortcut
Play macro	Alt + F8

Forms

Action	Shortcut
Create InfoPath form	Cmd + N
Close InfoPath form	Cmd + Shift + Alt + T